DMS (Document management system)

With more than 10,500 customer installations, EASY is a leading developer and provider of multiplatform solutions in the electronic archiving and document management sectors. EASY SOFTWARE captures any type of bulk data, structuring and organizing document flow via integrated workflow functionalities. It ensures revision-proof long-term archiving.

Based on state-of-the-art technologies, EASY SOFTWARE provides user-friendly document management software for popular operating systems, work environments, and file formats. At the same time, EASY is capable of providing tailored solutions for optimizing document-based processes for any industry and businesses of any size. All EASY solutions are standard software – with thousands of implementations, it can be installed via routine without effort, and is easy to maintain and supervise. The EASY ENTERPRISE DMS/Archive server is the core of the EASY product suite which, moreover, covers the seamlessly integrated archiving solutions in the environment of standard software solutions such as SAP ERP, IBM Lotus Notes/Domino, Microsoft Office or Microsoft Dynamics.

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The EASY ENTERPRISE Archive/DMS Server

Various divisions and departments in organizations create, copy, distribute and collect information both in written and electronic form. But not all information, e.g. advertisements that accompany incoming mail every morning, represents contents of relevance to an organization. Other information, such as a personnel file, is business-critical and needs to be accurately reviewed and securely retained.

To further simplify and accelerate business processes, data-processing systems are increasingly used in various enterprises. This involves setting up e-mail systems for worldwide communication, while enterprise resource planning (ERP) systems enable making optimum use of existing capacities in an enterprise, and managing them.

Enterprise content management (ECM) solution EASY EXPERIENCE enables to safely retaining all information and in addition it ensures increased process quality. EASY EXPERIENCE facilitates central and revision-proof data storage of all information in an organization, and quick search for contents. On the basis of defined business processes, information can be distributed in an organization, or be forwarded to individual groups of people.

Paper Document Capture via EASY CAPTURE

Businesses still receive most documents such as delivery notes, invoices, reminders, contracts and color brochures as hard copies. A powerful document capturing tool provides the basis for electronic document management.

EASY CAPTURE ensures not only automatic capturing, indexing and smart sorting of color or black and white hard copy documents, but also processes Word and Excel files, and any other type of electronic documents.

Extensive document management with EASY DOCUMENTS

EASY DOCUMENTS is a tool for modern, Web-based and workflow-controlled document management. This cross-platform solution opens up a variety of options, such as digital mail processing, invoice verification, contract management, or support handling.

EASY DOCUMENTS is used to create and process documents or business processes, and forward them specifically through the company. EASY DOCUMENTS summarizes business transactions including their documents and data in a digital file generating a common document base for all users.

EASY xBASE

The archive solution for Microsoft Exchange supports automatic, rule-base and user-centered archiving scenarios. In addition to increased data security and legal compliance, the data load on the Exchange Server is significantly reduced.

EASY xBASE provides legally compliant e-mail archiving options for Microsoft Exchange Server. The flexible control set allows both transparent archiving or journal mailboxes and defining individual archive folders or time-controlled processing of e-mail messages. In this way, EASY xBASE is compliant with mandatory data retention and with data protection of individual Outlook users.

Archived e-mail items can be directly removed from the Exchange mailbox, or replaced with a small reference file. This not only reduces the load on the Exchange Server by more than 90%, it also significantly minimizes backup time.

EASY xSHARE

EASY for SHAREPOINT perfectly links SharePoint document structures to legally compliant storage in EASY ENTERPRISE. Proprietary SharePoint masks (Web Parts) enable accessing all company archives and EASY workflows directly from the SharePoint interface. Integration with the Microsoft Search Server's enterprise-wide search round off this solution.

EASY for SAP

EASY for SAP, the established and market-leading product line from EASY SOFTWARE, manages data and documents within the SAP® Business Suite.

Documents are quickly and easily linked to SAP documents. Print documents are automatically stored securely from SAP processes, and are directly available to the users at any time at the touch of a button. The products and solutions from EASY SOFTWARE let you manage and archive SAP-related information in no time at all. Various functions, such as the integrated retrieval engine, enable quick access to enterprise-wide contents at any time.

EASY for MICROSOFT DYNAMICS NAV

EASY for DYNAMICS NAV is the perfect extension to Microsoft Dynamics NAV. This enterprise content management solution supports all business processes; it archives both incoming and outgoing documents in a legally compliant manner.

EASY for DYNAMICS NAV facilitates accelerating processes in the accounting department. Incoming documents, such as invoices or delivery notes, can be entered via a central station on arrival, and stored in the EASY ENTERPRISE archive. Thanks to its deep integration, they can be directly displayed from the NAV client for processing in Dynamics NAV. Information gained in the scan process is automatically transferred to Dynamics NAV.

EASY NOTES

EASY NOTES is the ideal solution for linking EASY ENTERPRISE to an IBM® Lotus Notes®/Domino® environment. It archives IBM Lotus Notes documents and attachments in a revision-proof and legally compliant manner directly from IBM Lotus Notes.

EASY NOTES also provides the option of assigning e-mail items process-related to a process or activity. This ensures important e-mail messages are not lost and can be quickly made available to those users who need the information. Business processes can also be triggered directly from the IBM Lotus Notes client. EASY NOTES allows retrieval of archived documents directly from the Notes client, and users do not need to quit their traditional work environment. The software's capability includes handling all Notes documents. For example, the load of the Notes database can be relieved of data not permanently used. This makes the database organized, clean and fast. Archived documents are available enterprise-wide, and can also be used by other systems.